Batesville Presbyterian Church: 2007 Committee Members & Job Descriptions

2007 Committee Members
*Signifies the committee moderator
Elders names in bold text; Deacons names in plain text

Administration
* Kenny Hopper , Paulette Norman
Claire Sanders, John White
Terri Broome

Christian Education
*Hal Herron, Laurie Monteith, Adam Pittman
Janie Ginn, Margaret Nix, Bailey Holland
Andrea Staten, Chris Ware

Endowment & Trusts
*Kenneth Brasell, Ira Gail White
Paulette Norman
Al Welshans, Smith Murphey

Evangelism & Fellowship
* Brad Clark , Dennis Lightsey
Ben Graves , Don Kilgore, David Maddux
Margaret Nix, Andrea Staten, Chris Ware

Membership
& Congregational Care
*Paulette Norman, Claire Sanders
Dennis Lightsey
Terri Broome , Janie Ginn

Missions
* Ira Gail White, Laurie Monteith, Adam Pittman
Terri Broome , Matthew Herron, David Maddux,

Property
* Dennis Lightsey, Ray Poole, Kenneth Brasell
Forrest Clark, Don Kilgore, Kevin Henry
Jason Herron, Matthew Herron, Margaret Nix

Stewardship
* Bill Mundroff , Kenny Hopper
Brad Clark , Molly Hawkins
William Cole, Al Welshans

Worship
* Harriet Beale, Molly Hawkins, John White
Smith Murphy, Kevin Henry, William Cole

Committee Job Descriptions

Administration Committee

Mission Statement:

The purpose of the Administration committee is to further the mission of the church by providing paid staff members to facilitate the day to day operations of the church and to oversee how the committees of the church operate and to maintain good working relations with the broader church.

Session Committee Member duties:

The Administration committee will accomplish their purpose as they work together under the authority of the Session to…

1. Interview candidates for all paid church staff positions except the pastor and recommend to the Session whom to hire.

2. Conduct an annual consultation and evaluation of each church staff member including the pastor and recommend to the Session their pay and benefits package for the coming year.

3. Serve as the committee to whom church members come to report their celebrations or concerns about church staff members including the pastor.

4. Recommend to the Session personnel policies, including how such responsibilities as employment and separation are accomplished.

5. Write and maintain job descriptions for each employee.

6. Maintain and update a Manual of Procedures for the church.

7. Work with higher governing bodies of the church as needed.

Christian Education Committee

Mission Statement:

The Christian Education Committee will provide educational programming for all ages, nursery through adulthood (including shut-ins) in the areas of Sunday School, Vacation Bible School , Pottery Ministry, PYF, Sunday Night Live, Youth choir and handbells, as well as summer camp programs.

Christian Education Committee Duties

1. To supervise the church school through recruitment, training, and support of teachers: recommendation of curriculum, maintenance of church furnishings, teaching aids, and equipment.

2. To supervise the Sunday Night Live Program through recruitment, training, and support of leaders; recommendation of curriculum and activities as well as meal organization.

3. To provide nursery care for Sunday worship and special programs and to support the person providing care.

4. To secure a leader for the Vacation Bible School program, assist in securing volunteers, and see that a curriculum and activities are set.

5. To recruit a volunteer to assist in organizing all the resource materials including videos, written materials, and computer software.

6. To assist the resource volunteer in monitoring the use and maintenance of the video room.

7. To present budget suggestions to the Session.

8. To maintain communication with the director of the Mother’s Day Out Program noting any concerns when needed.

9. To provide music programs and handbell choir for children and youth.

10. To provide and assist the choir director in providing special music presentations by the youth for holidays, as well as other important occasions of the church.

11. To provide a pottery program weekly for youth, as well as other interested members of the church.

12. To provide special pottery crosses for prospective new members of the Presbyterian Church.

13. To serve as advocates and helpers for the Presbyterian Youth Fellowship (PYF) Leaders, whose duties are described below.

Duties of the PYF Leaders:

1. To provide meals and activities each Sunday for the youth 6th – 12th grade.

2. To provide weekly information to the church secretary about upcoming events to be published in the Newsletter/Bulletin.

3. To encourage the use of Presbyterian camps by publicizing camps and administering scholarship fund for participants.

4. To maintain the Youth House, reporting any concerns to the Property Committee.

5. To work closely with the Program Coordinator to review schedules, activities, and supplies when needed.

6. To recruit youth participation in all activities sponsored by the church.

7. To provide a program presented by the Youth during the Sunday morning church hour on Youth Sunday.

8. To organize and chaperone the youth to the Montreat Youth Conference each year.

9. To provide Bible study or other activities with youth on Wednesday nights during the school year.

10. To present budget concerns to the Christian Education Committee Chairman.

All members of the Session and Deacons shall have the following duties:

1. To be willing to assist in any way in the programs provided for all our youth leadership, meals, transportation, chaperone, etc.

The Session shall have the following duties:

1. To approve any budget recommendations presented by the Christian Education Committee Chairman for those programs.

Congregational Care & Membership

working with Presbyterian Women Circle Committee

Mission Statement:

To provide a complete program of congregational care to our existing members, new members, prospective members, shut-ins, members with special needs and concerns, new parents, monitoring weekly attendance, deceased members and their families in the areas of prayers, cards, phone calls, transportation, meals, cassette tapes of Sunday services, and any other nurturing concern of the church.

Those members of the Congregational Care/Membership Committee who serve as Deacons will have the following duties:

1. To inform and involve the Session about the special needs of the church members.

2. Arrange for volunteers to help other members with chores and furnish transportation as needed.

3. Create awareness among the congregation of the needs and joys of its members.

4. To review weekly worship attendance trends and show special concern to persons who miss worship four times in a row.

5. To mail a card to church members and friends of the church who are ill, bereaved, shut-ins, or who need a word of encouragement during a difficult time or to those who are celebrating joyful occasions such as the birth of a child or retirement from work.

6. To record and deliver cassette tapes of worship services to shut-ins or church members who cannot attend worship.

7. To put the BPC stork in the yard of church members or friends of the church upon the birth of a child.

8. To coordinate with the PW Moderator to insure that the freezer is properly filled with casseroles.

9. To assist the PW in delivery of meals for members with special concerns when needed.

The members of the Congregational/Care Membership Committee who are Session members will have the following duties:

1. To oversee a program of pastoral care of church members.
2. To communicate with the pastor about the needs of church members.

3. To work with the Deacons in ministering to the sick, new parents, and homebound by sending cards and providing food.

4. To maintain the official record of active, inactive, and affiliate church members along with recording births, baptisms, and deaths of members.

5. To work with the church staff in preparing the required annual statistical report of the General Assembly.

Those members of the Committee which are Presbyterian Women will carry out the following duties:

1. To assist the Deacons in providing casseroles for the freezer.

2. To provide meals for new parents when they return home from the hospital.

3. To distribute the pottery crosses to prospective members.

4. To encourage all women to participate in circles and other activities offered by the women of the church.

5. To assist the funeral meal committee when needed.

6. To provide a rose in memory of the Presbyterian women who have died.

7. To provide roses for new babies born during the year.

Endowments & Trusts Committee

Mission Statement:

The Endowments and Trusts Committee will assist the Session in establishment, maintenance, and administration of money or property provided to the Church for a particular purpose or held in trust for the benefit of the Church.

Session Committee Chairperson duties:

1. To make recommendations to the Session concerning the maintenance and administration of money or property given for the benefit of the Church in accordance with any special purpose or request of the person or entity creating the endowment, trust, and/or benevolent gift;

2. To recommend of guidelines for the implementation of any newly created endowment scholarships; and

3. To make recommendations to the Session about the establishment of an Endowments & Trusts program including various types of endowments, trust, and/or benevolent gifts which would encourage the Congregation to participate in these alternative forms of financial support.

All committee members’ duties:

1. To educate and inform the Congregation about existing endowments and trusts and their purposes;

2. To encourage active participation in the endowments and/or scholarships established for the benefit of the Congregation;

3. To inform the congregation through publication and announcement of newly established endowments, trust, and/or benevolent gifts;

4. To oversee and assure the publication and announcement to the Congregation and public of those individuals selected to receive endowment scholarships;

5. To investigate and obtain information concerning the formation for the establishment of Endowments & Trust program, including various types of endowments, trust, and/or benevolent gifts, as a means of encouraging the Congregation to participate in these forms of financial;

6. To work in consultation with members of the Stewardship Committee to develop programs that encourage alternate means of financial support which would meet the future needs of the Church through the establishment of endowments, trusts, and/or other forms of benevolent gifts;

7. To assist members of the Congregation in the establishment of new endowments, trusts, and/or benevolent gifts;

8. To assist in the establishment of guidelines for the implementation of endowment scholarships; and

9. To oversee and assure that the guidelines for existing endowment scholarships are followed.

Fellowship & Evangelism Committee

Mission Statement:

The Evangelism committee will focus its energy on the winning of new members as well as the revival, renewal, and rejuvenation of our current members in their personal commitments to Christ. Several avenues should be used in achieving this task. They include, but not limited to: fellowship activities, outreach, publicity, celebrations and recognition. The fundamental purpose will be to ensure everyone in our church family has a sense of community, companionship, and a part of the whole.

Session Committee Member duties:

1. Support committee with financial resources, guidance, and coordinate scheduling events with other church functions.

2. Identify needs within church family and generate ideas to address them.

3. Ensure mission is achieved through actions of committee.

Deacon Committee Member duties:

1. Plan and implement a Spring and Fall picnic/activities annually.

2. Coordinate church involvement in community activities such as softball teams or other recreational activities.

3. Coordinate other social activities such as potluck lunches, ice cream socials, supper clubs, club meetings, outside speakers, and/or group outings, trips or tours. Minimum should be 1 such activity per month.

4. Coordinate the recognition of birthdays, anniversaries or significant achievements via cards, pictures, etc.

5. Coordinate outreach programs such as : secret pals, tapes services to shut ins, and new baby stork.

6. Plan and coordinate church pictorial directory every 4 years.

7. See that worship guests are greeted and contacted at home after attending.

8. Use local resources to locate new people in the community and make them aware of church activities.

9. Inform the pastor of visitors and potential visitors.

10. Present visitors small memento during worship visit.

11. Develop ways to get local recognition via newspapers, t-shirts, etc. to get name in public.

Missions Committee

Mission Statement:

To recognize the benefits bestowed upon the Church by the grace of God, and strive to facilitate and encourage the sharing of those benefits to those outside our church family through activities which promote outreach of the church to those outside our church family. These activities should provide interaction, both financial as well as personal, between church members and those outside the Church.

All committee members’ duties:

1. Provide oversight of the Church’s involvement with existing local, national, and international mission projects.

2. Establish new and innovative mission projects that will either involve those whom the Church has not yet been able to serve, or will provide new and better services for those to whom the Church has already served.

3. Challenge and motivate the members of the Church to become involved in the mission projects.

4. Organize fund raising activities to fund mission projects, as needed.

Session Committee Member duties:

Session members will also be responsible to oversee the budget for the mission activities in consultation with the Stewardship Committee.

Property Committee

Mission Statement:

The mission of the Property Committee will be to promote church fellowship and worship by providing comfortable and safe surroundings through the maintenance and oversight over church property, both real and personal.

Session Committee Chairperson duties:

All members’ duties:

1. Regularly inspect/assess church property, with the exception of church instruments and office equipment, to determine any problems or needed repairs.

2. Coordinate with church members to affect minor repairs, maintenance and cleaning of church buildings, real property and personal property.

3. Make recommendations to the Session regarding any necessary major repairs or improvements needed.

4. Enter into contracts, as directed by the Session, to accomplish any needed repair or maintenance of church property, and oversee all work contracted.

5. Manage the church grounds, including the oversight of landscaping, providing for lawn care (mowing, weed control, watering, snow clearing, leaf raking, and other such work) and contracting with workers for the

6. Prepare and submit to the Session an annual budget as it deals with church property. This should include the continued cost for the maintenance of church buildings, grounds and furniture, as well as the cost of any proposed improvements and repairs.

7. Oversee the cleaning of church property, including coordinating clean-up duties and sponsoring clean-up days for both the buildings as well as the grounds.

8. Review and ensure all insurance policies are up to date and have appropriate values and deductibles.

Stewardship Committee

Mission Statement:

The Stewardship Committee will assist the Session in interpreting, establishing and meeting the Church’s current and future financial needs.

Session Committee Chairperson duties:

1. To receive budget requests from Session Committees and use these requests to establish a proposed budget;

2. To present the proposed budget to the Session for its consideration;

3. To make any changes to the proposed budget as recommended by the Session, and to draft the final budget as approved by the Session;

4. To interpret the Church’s final budget to the Session and the Congregation;

5. To report to the Session throughout the year as to whether the Church is remaining with in the final budget;

6. To consult with Session Committees and make recommendations to the Session as to any adjustments which should be made to ensure that the Church remains within its fiscal year budget; and to review monetary requests from the Presbytery, Synod, and General Assembly and make recommendations to the Session as how to best respond to these requests.

All members’ duties:

1. To provide a program of stewardship education within the Church which encourages the Congregation to contribute resources and financial to the Church;

2. To work in consultation with members of the Endowment & Trust Committee to provide them with information concerning the Church’s future needs; and

3. To work in consultation with members of the Endowment & Trust Committee to develop programs that encourage alternate means of financial support to the Church.

4. Create a strategy to generate new sources of income. Utilize other committees to execute the strategy the committee develops.

Worship Committee

Mission Statement:

The worship committee will assist the pastor in providing organized worship services on a regular basis, including Sunday services, special holidays, funerals and weddings.

Session Committee Chairperson duties:

1. To supervise the order of worship during the Sunday morning worship services and any other special worship services.

2. To recommend to the Session when and how to celebrate the sacrament of the Lord’s Supper.

3. To oversee purchase, maintenance and replacement of organ, pianos, handbells, hymnbooks, pulpit, altar, paraments, communion ware and linen, baptismal gown and cloth, candlesticks and wicks, candlelighter’s cassocks, choir equipment, robes and accessories.

4. To submit a budget request each year to the Stewardship Committee.

Deacon Committee Member duties:

1. To assist the pastor as needed in the preparation of the bread and juice and set the communion table for celebration of the Lord’s Supper.

2. To recruit acolytes, train them, and work with the church secretary in arranging for them to service; notify them of their service.

3. To recruit ushers and greeters, train them, and work with the church secretary in arranging them to serve and notifying them of their service.

All members’ duties:

1. Work with the minister to prepare written policies for ushers, greeters, and acolytes.

2. To recommend to the Session guidelines and policies for weddings and funerals, including the order of worship and use of facilities for receptions and memorial services.

3. To decorate the Church for special services, including Christmas and Easter.

4. To oversee the placement of flowers in the Sanctuary each Sunday.