Seeking a Church Secretary

Read the job description below.

We are looking for somone with excellent people skills

and computer ability.

We are offering a minimum salary of $16,000
plus health insurance for the church secretary.

The office hours have been Monday through Friday from
8:00 A.M. until 4:00 P.M. with an hour off for lunch.

We offer holidays and some personal days off
plus two weeks vacation after one year of employment.

~*~

If you wish to be considered for this position

Email your resume to Dr. Jon Burnham

~*~

or you may mail your resume to:

Batesville Presbyterian Church

c/o Church Secretary Search

121 Eureka Street

Batesville, MS 38606

~*~

Job Description of the Church Secretary

Batesville Presbyterian Church

December 2006

The church secretary performs secretarial and other related administrative duties as follows:

a. Pastor

(1) Make appointments as needed.

(2) Help pastor keep prayer list updated.

(3) Schedule weddings and secure information: coordinate arrangements between bride/family, the church, florist, caterer, etc.

(4) Prepare Wedding and Baptism Certificates.

(5) Keep updated wedding and baptism brochures.

(6) Do typing for committees on which pastor serves (outside BPC).

b. Church

(1) Maintain church activity calendar, also schedule activities for groups outside

the church (as building and programs permit, subject to approval from

Session.)

(2) Maintain and reproduce Church Directory and annually print, assemble and

mail to congregation.

(3) Type Presbyterian Women Yearbook annually and reproduce.

(4) Type weekly bulletin, print, assemble and place in sanctuary.

(5) Change paraments at proper time.

(6) Order flowers for Sunday worship (when funds are available).

(7) Type mid-week newsletter, print, address and mail.

(8) Prepare, print and mail monthly calendar.

c. Session

(1) Notify Session and Committees of meetings.

(2) Type and reproduce agendas, minutes, committees, vital statistics, etc. for

meetings.

(3) Secure New Member information and write for church letters.

(4) Maintain official Church Register (record new members, dismissals, baptisms,

weddings, deaths, transfers, etc.)

(5) Maintain up-to-date address of local and out-of-town membership.

(6) Work with the Clerk of Session to prepare the Annual Statistical Report.

(7) Record minutes in minute book.

d. Membership Committee

(1) Check attendance sheets and keep a record of worship attendance for each

member in the Power Church Plus software.

(2) Make a list of visitors for Pastor and Membership Chairperson.

(3) Maintain attendance pads, pencils in sanctuary.

(4) Relay prayer concerns to Membership Committee Chairperson/Pastor/Prayer

chain.

Job description of the Church Secretary, December 2006

e. Christian Education duties are performed under the direction of the Interim Program

Coordinator or the Pastor:

(1) Perform secretarial duties related to Christian Education as needed by the

Interim Programs Director.

(2) Maintain some files for the CE program.

(3) Prepare mail-outs for CE events and church school classes.

(4) Maintain names and addresses for the Church School rolls (Nursery-Sr. High).

(5) Prepare mail-outs and keep records on Youth activities and programs.

f. Financial duties performed under the direction of the Church Treasurer:

(1) Acknowledge all Memorial gifts and place them into designated or

undesignated accounts.

(2) Assist as needed the Counting Committee, to count all church income on

Monday morning, record all individual gifts, balance the summary sheet, and

deposit at the bank.

g. Stewardship Committee:

(1) Work with the Stewardship Committee in the annual Stewardship emphasis.

(2) Assemble committee budget requests submitted through the Stewardship

Committee into the Proposed Budget.

(3) Work with the Stewardship Committee in the Stewardship Drive, including

calling, recording and confirming pledges, the assignment of church

envelopes and mailings related to the Campaign.

h. Property Committee:

(1) Keep committee up-to-date on service contracts, property insurance, and

needed repairs and services. Keep records of property purchases for

presentation at Property Committee meetings.

i. Deacons:

(1) Type and duplicate minutes and other materials for Deacons.

(2) Send Board members notification of monthly meetings.

j. Miscellaneous:

(1) Order office supplies.

(2) Talk with sales representatives who drop by office.

(3) Run errands and do varied purchasing for the church.

(4) Service pew racks as needed.

(5) Prepare/mail monthly calendars; usher, acolyte, greeter schedules.

(6) Inform Synod (annually), of address changes of our membership.

(7) Do various typing as necessary for Presbyterian Women & Music Program.

(8) Assist all new staff when needed in getting settled.

(9) Order janitorial supplies.

(10) Type and mail out minutes and other documents from miscellaneous

Presbytery committees chaired by DCE.

(11) Perform other duties and respond as necessary or as requested by supervisor.